Paycircle Pension Manager

Total workplace pension compliance

With Paycircle Pension Manager, you can manage workplace pensions easily and, if you want to, completely separately from the payroll process. A perfect compliance tool for anyone who wants total confidence that their workplace pension is running as it should be.

Easy to set up whether you are a single company looking for pensions peace of mind or a Pensions Management company managing hundreds of workplace pensions each month.

The Pensions Manager is built in to the Paycircle payroll platform but is can be used as a standalone feature for those who want to continue with their current payroll set-up.

Pensions we connect to:
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How Pension Manager works

Set everything up for the first time then every pay period simply import your payroll file.

Paycircle then checks to see if anyone’s situation has changed (gone over one of the thresholds) once everyone has been assessed.

Paycircle then communicates any changes to both the employee and the pension provider with outputs to the Paycircle Pension Manager comms centre, the employee’s user portal update, and then produces a pension report - either talks directly to pension co or outputs a PAPDIS file.


Continuous assessment

Make sure no one slips through the net

Paycircle’s Pensions Manager automates the process of continuous assessment. Without an automated solution, workplace pension compliance can be an admin nightmare and can leave a company vulnerable and non-compliant and potentially face fines from the regulator.

Many don’t realise that workplace pension compliance is not a one time thing. Situations change and people’s enrolment status can change. Total compliance means that there must be an audit trail to show that people are being properly assessed and are receiving the correct communication regarding their status every time payroll is run.

Communications and compliance

Paycircle automates all pension communications and keep a digital audit trail of everything that gets sent and received.

All communications get sent directly to every employee by email and a copy stored in the pension communication centre. If an email bounces Paycircle sends a notification and allows you to update the email address and resend the email - or make a record that the communication was printed out and posted.

Records are kept for 6 years and are easy to access anytime. No cabinets full of paper communications, provides a clear compliance trail should there ever be a Workplace pensions audit - a big tick in the box for compliance.

Communications sent and stored include:
  • Status change updates - every time an employee is assessed due to threshold changes
  • Enrolment and re-enrolment notices
  • Employee opt in notices and opt out notices (sent from employee to employer)
  • Employee cease and resume contribution notices (sent from employee to employer)

Paycircle Pension Manager pricing


Missed your staging date? - Don’t panic

There are some simple steps you can take to get organised

Not sure of your staging date or think you may need to pay a fine to The Pensions Regulator?

Don’t panic

If you have missed your staging date the main thing that The Pensions Regulator wants you to do is make the situation as if you hadn’t missed your staging date.

Set up a pension

This involves setting up a pension and looking back to the time of your staging date and enrolling everyone who would have been enrolled from that point onwards.

Organise a back payment

You also need to make up the missed contributions - If you are planning to use the minimum contribution amounts set by the pensions regulator, you need to be mindful of the dates that the contribution rate percentages change up until April 2019.

Paycircle is extremely easy to use and hassle free. It has a simple interface which allows you to know what’s happening and when. If there is anything you are unsure of, just call on the support team who respond rapidly! We highly recommend Paycircle.

Paycircle is the company to use for your UK payroll processing! We’re a US based company, and they helped us tremendously in getting set up and educating us to their processes. I would definitely use them if you are looking for a payroll solution.

Paycircle have helped Exhibition Girls organise our temporary staffing PAYE payroll. In an industry which is at times confusing and unregulated. Paycircle offer an excellent solution for staffing agencies and temporary agency workers...

Paycircle have streamlined the way I run my monthly payrolls, which are mainly for sole company directors. Sage payroll has some serious competition! Highly recommended.

We've used Paycircle for our payroll services for over a year now and the service couldn't be easier. We send them our requirements each month and they do the rest. It's a hassle free and cost effective way for us to manage our complex payments to casual workers.

Even the thought of auto-enrolment filled me with a profound existential despair, so I feared actually doing it might send me into yet another depressive episode. In the event, and what, with hindsight, I consider an act of God, I stumbled across Paycircle.

Paycircle is the most innovative and user-friendly payroll system on the market, the integration to pensions with the auto enrolment process being taken care of on behalf of employers is amazing and takes minutes to complete.

We approached Paycircle to assist us with our staff payroll needs. They have helped us transform our payroll system & bring us into the 21st century with the current online payroll technology! I would definitely recommend Paycircle.

Paycircle has solved an important issue for us in providing a seamless interface between our payroll and autoenrollment provider including automated communications to staff.

Paycircle is the only solution available that directly talks with NEST. Since we are using NEST for our auto enrolment pension, this feature meant I wasn’t going to have to manually input the pensions details into the NEST portal every month.

We (very luckily) stumbled across Paycircle via social media and decided to look into their services more closely, once we had a chat with their team regarding the payroll services and support they could offer our business...

I used Sage for a number of years and, while I wasn’t exactly smitten by it, could never see myself using anything else. And then I heard about Paycircle. Now payroll isn’t just cheaper but – as unbelievable as it sounds – rather enjoyable, too.