Paycircle Pension Manager

Total workplace pension compliance

With Paycircle Pension Manager you can manage workplace pensions easily and with total confidence that everything is compliant. Our Pension Manager offers total automation of workplace pensions – whether you are a company with one pension or a bureau managing thousands.

Get in touch

Easy to set up whether you are a single company looking for pensions peace of mind or a bureau or pensions management company managing thousands of workplace pensions each month.

The Pensions Manager is built in to the Paycircle payroll platform but it can also be used as a standalone product, for those who wish to continue with their current payroll set-up.

Pensions we connect to:
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How Pension Manager works

Get your pension set up on Paycircle and let automation take care of everything from there.

Every time you run payroll, Paycircle will assess every employee and check for status changes. Paycircle will automatically enrol anyone who is newly eligible and manage opt-ins, opt-outs and postponements with ease.

Paycircle communicates status changes to both the employees and the pension provider directly and provides updates to the employer, bureau or pension manager via the Paycircle pension dashboard.

Paycircle stores copies of all communications sent to employees in the Paycircle ‘pension compliance centre’. Paycircle’s Pensions Manager also makes it easy to manage pension tax relief types, contribution basis types, contribution levels and company pension groups.


Continuous assessment

Make sure no one slips through the net

Paycircle’s Pensions Manager automates the process of continuous assessment. Without an automated solution, workplace pension compliance can be an admin nightmare and can leave a company vulnerable, non-compliant and facing fines from the regulator.

Many don’t realise that workplace pension compliance is not a one time thing. Situations change and people’s enrolment status can change. Then there’s pensions re-enrolment to grapple with every three years too.

Stay on top of workplace pension compliance - let automation lead the way!

Communications and compliance

Paycircle automates all pension communications and keep a digital audit trail of everything that gets sent and received.

All communications get sent directly to employees by email and copies gets stored in the pension communication centre, for compliance. If an email bounces, Paycircle will alert you so that you can update the email address and resend the email - or mark on the employee’s record that the comms have been hand delivered or posted.

All records are kept for 6 years and are easy to access anytime. No need to stuff cabinets full of paper communications. Paycircle’s Pensions Manager provides a clear compliance trail, should you need to perform a workplace pension audit - a big tick in the box for compliance.

Communications sent and stored include:
  • Enrolment and re-enrolment notices for employees
  • Status change updates for employees
  • Postponement notices for employees
  • Employee opt in and opt out notices for employers
  • Employee cease and resume contribution notices for employers

Not set up your workplace pension yet? Don’t panic!

There are some simple steps you can take to get organised

Not sure of your pension duties start date or think you may need to pay a fine to The Pensions Regulator?

Don’t panic

These things happen. If you have missed your pension duties start date the main thing to appreciate is that The Pensions Regulator wants you to get compliant as soon as you can. Don’t delay - it’s easier than you think to fix the situation.

Set up a pension

Get a compliant pension in place for your team, there are a few to choose from and they are quick and easy to set up. Then immediately enrol any team members who would have been over the thresholds when your pension duties began.

Organise a back payment

Next you’ll need to make up any missed contributions. If you are planning to use the minimum contribution amounts set by The Pensions Regulator, don’t forget to factor in the contribution rate percentages changes each year - to April 2019.

Paycircle is extremely easy to use and hassle free. It has a simple interface which allows you to know what’s happening and when. If there is anything you are unsure of, just call on the support team who respond rapidly! We highly recommend Paycircle.

Paycircle is the company to use for your UK payroll processing! We’re a US based company, and they helped us tremendously in getting set up and educating us to their processes. I would definitely use them if you are looking for a payroll solution.

Paycircle have helped Exhibition Girls organise our temporary staffing PAYE payroll. In an industry which is at times confusing and unregulated. Paycircle offer an excellent solution for staffing agencies and temporary agency workers...

Paycircle have streamlined the way I run my monthly payrolls, which are mainly for sole company directors. Sage payroll has some serious competition! Highly recommended.

We've used Paycircle for our payroll services for over a year now and the service couldn't be easier. We send them our requirements each month and they do the rest. It's a hassle free and cost effective way for us to manage our complex payments to casual workers.

Even the thought of auto-enrolment filled me with a profound existential despair, so I feared actually doing it might send me into yet another depressive episode. In the event, and what, with hindsight, I consider an act of God, I stumbled across Paycircle.

Paycircle is the most innovative and user-friendly payroll system on the market, the integration to pensions with the auto enrolment process being taken care of on behalf of employers is amazing and takes minutes to complete.

We approached Paycircle to assist us with our staff payroll needs. They have helped us transform our payroll system & bring us into the 21st century with the current online payroll technology! I would definitely recommend Paycircle.

Paycircle has solved an important issue for us in providing a seamless interface between our payroll and autoenrollment provider including automated communications to staff.

Paycircle is the only solution available that directly talks with NEST. Since we are using NEST for our auto enrolment pension, this feature meant I wasn’t going to have to manually input the pensions details into the NEST portal every month.

We (very luckily) stumbled across Paycircle via social media and decided to look into their services more closely, once we had a chat with their team regarding the payroll services and support they could offer our business...

I used Sage for a number of years and, while I wasn’t exactly smitten by it, could never see myself using anything else. And then I heard about Paycircle. Now payroll isn’t just cheaper but – as unbelievable as it sounds – rather enjoyable, too.